{"id":3145,"date":"2023-09-18T14:28:42","date_gmt":"2023-09-18T14:28:42","guid":{"rendered":"https:\/\/home.hamptonu.edu\/administration\/?page_id=3145"},"modified":"2025-04-30T14:40:17","modified_gmt":"2025-04-30T14:40:17","slug":"small-purchase","status":"publish","type":"page","link":"https:\/\/home.hamptonu.edu\/administration\/small-purchase\/","title":{"rendered":"Small Purchase"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"3145\" class=\"elementor elementor-3145\" data-elementor-post-type=\"page\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-b99717c elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"b99717c\" data-element_type=\"section\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-9f5143b\" data-id=\"9f5143b\" data-element_type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-203c251 elementor-widget elementor-widget-heading\" data-id=\"203c251\" data-element_type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">PROCESSING A SMALL PURCHASE VOUCHER<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-07ca04f elementor-widget elementor-widget-text-editor\" data-id=\"07ca04f\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h3><b>Step 1 \u2013 Is the good or service less than $5,000.00<\/b><\/h3>\n<p>If the good or service is $4,999.99 or less, you can use this procedure, excluding travel. Otherwise, please use the \u201cprocessing a paper requisition\u201d procedure or use the Banner delivered requisition process if your unit is entering requisitions directly into Banner.<\/p>\n<h3><b>Step 2 \u2013 Get approval for the purchase<\/b><\/h3>\n<h4>Get at least one quote for the goods or services. Fill out the Payment Voucher Form located at:&nbsp;<\/h4>\n<h4><a href=\"https:\/\/home.hamptonu.edu\/administration\/wp-content\/uploads\/sites\/4\/2023\/09\/Small-Purchase-Voucher-Form.pdf\" target=\"_blank\" rel=\"noopener\">Small Purchase Voucher Form<\/a><\/h4>\n<p>If using a new vendor that is not currently set up in the University system, you will need to obtain a W-9 and Vendor Verification form. Please have the vendor complete the W-9 and Vendor Verification form, and email it back to you.&nbsp;<\/p>\n<p>&#8211; Email smallpurchasevoucher@hamptonu.edu the vendor quote with the Payment Voucher form. For a new vendor, please also include the W-9 and the Vendor Verification form in the same email.&nbsp;<\/p>\n<p>&#8211; You will receive an email from smallpurchasevoucher@hamptonu.edu letting you know your purchase is approved. If approved, go to Step 3.<\/p>\n<p>If not approved, please discuss with your Dean, VP, Provost, AD or division head. That person can discuss it with the SVP for Business Operations and Finance.<\/p>\n<h3><b>Step 3 \u2013 Get the invoice paid<\/b><\/h3>\n<p>If approved, you will forward the approval email with the actual signed invoice (not the quote) and Payment Voucher Form attached to accountspayable@hamptonu.edu for payment. If you have any question, please email smallpurchasevoucher@hamptonu.edu.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>PROCESSING A SMALL PURCHASE VOUCHER Step 1 \u2013 Is the good or service less than $5,000.00 If the good or service is $4,999.99 or less, you can use this procedure, excluding travel. Otherwise, please use the \u201cprocessing a paper requisition\u201d procedure or use the Banner delivered requisition process if your unit is entering requisitions directly [&hellip;]<\/p>\n","protected":false},"author":23,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"site-sidebar-layout":"no-sidebar","site-content-layout":"page-builder","ast-site-content-layout":"full-width-container","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"disabled","ast-breadcrumbs-content":"","ast-featured-img":"disabled","footer-sml-layout":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"class_list":["post-3145","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Small Purchase - HU Administration<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/home.hamptonu.edu\/administration\/small-purchase\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Small Purchase - HU Administration\" \/>\n<meta property=\"og:description\" content=\"PROCESSING A SMALL PURCHASE VOUCHER Step 1 \u2013 Is the good or service less than $5,000.00 If the good or service is $4,999.99 or less, you can use this procedure, excluding travel. 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