{"id":4514,"date":"2026-08-10T10:27:16","date_gmt":"2026-08-10T14:27:16","guid":{"rendered":"https:\/\/home.hamptonu.edu\/graduates\/?page_id=4514"},"modified":"2026-08-20T16:02:46","modified_gmt":"2026-08-20T20:02:46","slug":"organization-of-graduate-students","status":"publish","type":"page","link":"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/organization-of-graduate-students\/","title":{"rendered":"Organization of Graduate Students"},"content":{"rendered":"\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\t\t<div data-elementor-type=\"section\" data-elementor-id=\"4484\" class=\"elementor elementor-4484\" data-elementor-post-type=\"elementor_library\">\n\t\t\t<div class=\"elementor-element elementor-element-a9ed3f3 e-con-full e-flex e-con e-parent\" data-id=\"a9ed3f3\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t<div class=\"elementor-element elementor-element-1e0f2ed elementor-widget elementor-widget-heading\" data-id=\"1e0f2ed\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<p class=\"elementor-heading-title elementor-size-default\">Graduate College Handbook<\/p>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-787f349 elementor-nav-menu__text-align-aside elementor-widget elementor-widget-nav-menu\" data-id=\"787f349\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;layout&quot;:&quot;dropdown&quot;,&quot;submenu_icon&quot;:{&quot;value&quot;:&quot;&lt;i class=\\&quot;fas fa-plus\\&quot; aria-hidden=\\&quot;true\\&quot;&gt;&lt;\\\/i&gt;&quot;,&quot;library&quot;:&quot;fa-solid&quot;}}\" data-widget_type=\"nav-menu.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t<nav class=\"elementor-nav-menu--dropdown elementor-nav-menu__container\" aria-hidden=\"true\">\n\t\t\t\t<ul id=\"menu-2-787f349\" class=\"elementor-nav-menu\"><li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4455\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/\" class=\"elementor-item menu-link\" tabindex=\"-1\">Overview<\/a><\/li>\n<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4585\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/mission-statement\/\" class=\"elementor-item menu-link\" tabindex=\"-1\">Mission Statement<\/a><\/li>\n<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4590\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/quality-enhancement-plan\/\" class=\"elementor-item menu-link\" tabindex=\"-1\">Quality Enhancement Plan<\/a><\/li>\n<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4584\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/hampton-unviersity-a-brief-history\/\" class=\"elementor-item menu-link\" tabindex=\"-1\">Hampton Unviersity: A Brief History<\/a><\/li>\n<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4576\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/foreword-to-graduate-faculty\/\" class=\"elementor-item menu-link\" tabindex=\"-1\">Foreword to Graduate Faculty<\/a><\/li>\n<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4577\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/foreword-to-graduate-students\/\" class=\"elementor-item menu-link\" tabindex=\"-1\">Foreword to Graduate Students<\/a><\/li>\n<li class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-has-children menu-item-4593\"><a aria-expanded=\"false\" class=\"elementor-item menu-link\" tabindex=\"-1\">Graduate College Governance<span class=\"sub-arrow\"><i class=\"fas fa-plus\" aria-hidden=\"true\"><\/i><\/span><\/a>\n<ul class=\"sub-menu elementor-nav-menu--dropdown\">\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4581\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/graduate-college-governance-and-operations-structure\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Organizational Chart<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4571\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/bylaws-of-the-graduate-college\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Bylaws of the Graduate College<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4588\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/organization-of-graduate-students\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Organization of Graduate Students<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4572\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/civility\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Civility<\/a><\/li>\n<\/ul>\n<\/li>\n<li class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-has-children menu-item-4594\"><a aria-expanded=\"false\" class=\"elementor-item menu-link\" tabindex=\"-1\">Graduate Faculty<span class=\"sub-arrow\"><i class=\"fas fa-plus\" aria-hidden=\"true\"><\/i><\/span><\/a>\n<ul class=\"sub-menu elementor-nav-menu--dropdown\">\n\t<li class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-4595\"><a class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Criteria for Graduate Faculty Membership<\/a><\/li>\n<\/ul>\n<\/li>\n<li class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-has-children menu-item-4596\"><a aria-expanded=\"false\" class=\"elementor-item menu-link\" tabindex=\"-1\">Student Affairs<span class=\"sub-arrow\"><i class=\"fas fa-plus\" aria-hidden=\"true\"><\/i><\/span><\/a>\n<ul class=\"sub-menu elementor-nav-menu--dropdown\">\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4586\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/notice-of-non-discrimination\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Notice of Non-Discrimination<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4575\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/discrimination-complaint-procedures\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Discrimination Complaint Procedures<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4573\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/complaint-procedures\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Complaint Procedures<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4598\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/student-rights-at-hampton-university\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Student Rights at Hampton University<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4599\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/the-code-of-conduct\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">The Code of Conduct<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4600\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/the-dress-code\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">The Dress Code<\/a><\/li>\n<\/ul>\n<\/li>\n<li class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-has-children menu-item-4601\"><a aria-expanded=\"false\" class=\"elementor-item menu-link\" tabindex=\"-1\">Admissions and Other Academic Matters<span class=\"sub-arrow\"><i class=\"fas fa-plus\" aria-hidden=\"true\"><\/i><\/span><\/a>\n<ul class=\"sub-menu elementor-nav-menu--dropdown\">\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4568\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/admissions\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Admissions<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4569\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/admissions-international-applicants\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Admissions \u2013 International Applicants<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4570\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/applicant-classifications\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Applicant Classifications<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4587\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/on-track-to-the-masters-degree\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">On Track to the Master\u2019s Degree<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4589\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/policies-on-separation-from-and-re-entry-into-the-university\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Policies on Separation from and Re-entry into the University<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4583\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/guidelines-for-awarding-assistantships\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Guidelines for Awarding Assistantships<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4580\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/graduate-assistants\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Graduate Assistants<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4591\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/research-assistants\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Research Assistants<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4602\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/teaching-assistants\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Teaching Assistants<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4592\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/resources-for-the-preparation-of-theses-and-dissertations\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Resources for the Preparation of Theses and Dissertations<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4566\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/additional-forms\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Additional Forms<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4603\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/steps-to-submitting-a-thesis-or-dissertation\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Steps to Submitting a Thesis or Dissertation<\/a><\/li>\n<\/ul>\n<\/li>\n<li class=\"menu-item menu-item-type-custom menu-item-object-custom menu-item-has-children menu-item-4604\"><a aria-expanded=\"false\" class=\"elementor-item menu-link\" tabindex=\"-1\">Position Descriptions in the Graduate College<span class=\"sub-arrow\"><i class=\"fas fa-plus\" aria-hidden=\"true\"><\/i><\/span><\/a>\n<ul class=\"sub-menu elementor-nav-menu--dropdown\">\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4574\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/dean\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Dean<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4582\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/graduate-counselor\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Counselor<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4578\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/graduate-admissions-coordinator\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Graduate Admissions Coordinator<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4579\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/graduate-admissions-counselor\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Graduate Admissions Counselor<\/a><\/li>\n\t<li class=\"menu-item menu-item-type-post_type menu-item-object-page menu-item-4567\"><a href=\"https:\/\/home.hamptonu.edu\/gradcoll\/current-students\/handbook\/administrative-assistant\/\" class=\"elementor-sub-item menu-link\" tabindex=\"-1\">Administrative Assistant<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\t\t\t<\/nav>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-805c12c elementor-widget elementor-widget-text-editor\" data-id=\"805c12c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><a href=\"https:\/\/home.hamptonu.edu\/graduates\/wp-content\/uploads\/sites\/169\/2026\/07\/hamptonu_Graduate_College_Student_Handbook_7.20.26.pdf\" target=\"_blank\" rel=\"noopener\">Download the Graduate College Handbook (PDF)<\/a><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<h2 class=\"wp-block-heading has-medium-font-size\">PREAMBLE<\/h2>\n\n\n\n<p>We the graduate students of Hampton University, in order to establish representation in the University, ensure the interests and welfare of the graduate student community, promote graduate student development, encourage interdisciplinary engagement, while fostering relationships and partnerships within the local community, do hereby state the constitutional framework for the Organization of Graduate Students at Hampton University, Hampton, Virginia.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-medium-font-size\">ARTICLE I: NAME OF ORGANIZATION<\/h2>\n\n\n\n<p>The name of this organization shall be the Organization of Graduate Students (OGS) at Hampton University, hereinafter referred to as \u201cOGS\u201d or \u201cthe OGS\u201d.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-medium-font-size\">ARTICLE II: LOCATION<\/h2>\n\n\n\n<p>The principal office of OGS shall be located within the Graduate College on Hampton University\u2019s campus at 309 Wigwam Hall, Hampton, Virginia 23668.<\/p>\n<\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading has-medium-font-size\">ARTICLE III: PURPOSE AND FUNCTIONS<\/h2>\n\n\n\n<p>The purpose and functions of the Organization of Graduate Students are to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Support, promote, and represent all graduates students at Hampton University.<\/li>\n\n\n\n<li>Provide a forum for advocacy, discussions, and recommendations on matters involving graduate students and their welfare at Hampton University.<\/li>\n\n\n\n<li>Operate as a liaison between graduate students and the Graduate College in the communication and exchange of information, development of policies, and improvement of graduate student affairs.<\/li>\n\n\n\n<li>Promote opportunities for academic, professional, and social development through graduate community events and programming.<\/li>\n\n\n\n<li>Encourage interdisciplinary engagement among graduate students in the various academic departments at Hampton University.<\/li>\n\n\n\n<li>Strengthen the relationship and partnerships between Hampton University graduate students and the local community.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading has-medium-font-size\">ARTICLE IV: GOVERNING DOCUMENTS<\/h2>\n\n\n\n<p>The OGS operates in accordance with:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The Hampton University Code of Conduct, AND;<\/li>\n\n\n\n<li>The Student Handbook for Hampton University, AND;<\/li>\n\n\n\n<li>The Graduate College Policies, AND;<\/li>\n\n\n\n<li>The Graduate Council Bylaws, AND;<\/li>\n\n\n\n<li>The policies and guidelines set forth by the Division of Student Success and Enrollment Management for Hampton University graduate student organizations, AND;<\/li>\n\n\n\n<li>The structure and rules outlined in this document provided they are not in conflict with any of the above documents.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading has-medium-font-size\">ARTICLE V: STRUCTURE<\/h2>\n\n\n\n<p><strong>Section 1:<\/strong> The General Body is composed of all currently enrolled Hampton University graduate students.<\/p>\n\n\n\n<p><strong>Section 2:<\/strong> The Membership Body, which also may be referred to as the \u201cactive members\u201d or \u201cactive membership,\u201d shall consist of any individual from the General Body that becomes a dues-paying member within OGS.<\/p>\n\n\n\n<p><strong>Section 3:<\/strong> The Executive Board, which also may be referred to as the \u201cExecutive Officers\u201d or \u201cExecutive Team,\u201d is the governing body of OGS. The Executive Board shall be composed of nominated and elected persons from the Membership Body, or persons from the General Body who join the organization\u2019s Membership Body any time prior to the date of officer elections.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-medium-font-size\">ARTICLE VI: MEMBERSHIP<\/h2>\n\n\n\n<p><strong>Section 1:<\/strong> General Body involvement in OGS shall be open to all currently enrolled graduate students of the Hampton University community. General Body members are eligible to attend OGS meetings, activities, and related events, yet shall not hold any office nor have voting privileges within the organization.<\/p>\n\n\n\n<p><strong>Section 2:<\/strong> The Membership Body, which also may be referred to as the \u201cactive members\u201d or \u201cactive membership,\u201d in OGS shall consist of any individual from the General Body that becomes a dues-paying member within OGS. Active members are eligible to attend OGS meetings, activities, and related events, hold any office, and have voting privileges within the organization.<\/p>\n\n\n\n<p><strong>Section 3:<\/strong> Membership and participation shall be free from discrimination based on sex, race, religion, ethnic group, age, national origin, or disability.<\/p>\n\n\n\n<p><strong>Section 4:<\/strong> OGS seeks members of high ethical and moral standards who will uphold and further the organization\u2019s mission. If deemed necessary, a person\u2019s membership may be reviewed by the Executive Board and the Graduate College for repeated or serious violations of the OGS Constitution. Members may also be expelled by a unanimous vote of the Executive Board for gross ethical or professional misconduct.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-medium-font-size\">ARTICLE VII: MEMBERSHIP FEES<\/h2>\n\n\n\n<p><strong>Section 1:<\/strong> To be considered an active member (i.e., a participant within the Membership Body) of OGS, graduate students must pay an annual membership fee due to the Treasurer or Advisor of the organization.<\/p>\n\n\n\n<p><strong>Section 2:<\/strong> The recommended annual schedule of fees for active membership within OGS is as follows:<\/p>\n\n\n\n<ol style=\"list-style-type:upper-alpha\" class=\"wp-block-list\">\n<li>During the fall semester, the membership fee shall be assessed between September 1 and October 1 for any graduate students who are interested in joining the Membership Body of OGS.<\/li>\n\n\n\n<li>After October 1, the membership fee shall increase for the duration of the fall semester.<\/li>\n\n\n\n<li>During the spring semester, the membership fee shall be assessed between January 1 and February 1 for any graduate students who are interested in joining the Membership Body of OGS.<\/li>\n\n\n\n<li>After February 1, the membership fee shall increase for the duration of the spring semester.<\/li>\n<\/ol>\n\n\n\n<p><strong>Section 3:<\/strong> Active dues paying members of OGS are entitled to special privileges within the organization. These privileges include, but are not limited to, voting privileges, eligibility to hold an office, discounts on the prices for OGS events, activities, and merchandise, special offers, and special membership status.<\/p>\n\n\n\n<p><strong>Section 4:<\/strong> Membership dues and fees are subject to change at the discretion of the Executive Board.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-medium-font-size\">ARTICLE VIII: EXECUTIVE BOARD<\/h2>\n\n\n\n<p><strong>Section 1:<\/strong> The Executive Board for OGS shall be comprised of the President, Vice President, Secretary, Treasurer, Student-Faculty Liaison, Professional and Social Development Chair, and Community Engagement Chair. The creation of additional Executive Board positions must be approved by a two-thirds vote of the active membership and with the support of the Advisor.<\/p>\n\n\n\n<p><strong>Section 2:<\/strong> The purpose and functions of the Executive Board shall be as follows:<\/p>\n\n\n\n<ol style=\"list-style-type:upper-alpha\" class=\"wp-block-list\">\n<li>Serve as the primary governing and representative body of OGS.<\/li>\n\n\n\n<li>Represent the diverse voices of graduate students and act in their best interest.<\/li>\n<\/ol>\n\n\n\n<p><strong>Section 3:<\/strong> Eligibility for consideration as an Executive Board Members:<\/p>\n\n\n\n<ol style=\"list-style-type:upper-alpha\" class=\"wp-block-list\">\n<li>Members of the Executive Board must be currently enrolled Hampton University graduate students and active, dues-paying members of OGS.<\/li>\n\n\n\n<li>Active members of OGS shall not concurrently be elected for more than one (1) Executive Board position.<\/li>\n<\/ol>\n\n\n\n<p><strong>Section 4:<\/strong> The collective duties and responsibilities of the Executive Board shall include:<\/p>\n\n\n\n<ol style=\"list-style-type:upper-alpha\" class=\"wp-block-list\">\n<li>Being collectively responsible for the effective operation of OGS and for fulfilling the purpose, function, and mission of OGS as described in this Constitution.<\/li>\n\n\n\n<li>Striving to represent the opinions and concerns of the General Body as communicated.<\/li>\n\n\n\n<li>Working with the General Body to identify and resolve issues facing graduate students.<\/li>\n\n\n\n<li>Attending and keeping record of regular Executive Board and General Body meetings.<\/li>\n\n\n\n<li>Ensuring that all meeting decision and reports are brought to the attention of the Graduate College where appropriate.<\/li>\n\n\n\n<li>Advising on and approving the OGS annual budget as well as any amendments to the budget.<\/li>\n\n\n\n<li>Reviewing OGS governing documents and proposing amendments to this Constitution according to the procedures described in Article XVII.<\/li>\n\n\n\n<li>Assisting during orientation programs for incoming graduate students.<\/li>\n\n\n\n<li>Representing OGS at various Hampton University functions.<\/li>\n\n\n\n<li>Performing further duties as detailed for each Executive Board position.<\/li>\n<\/ol>\n\n\n\n<p><strong>Section 5:<\/strong> Duties of the President shall include:<\/p>\n\n\n\n<ol style=\"list-style-type:upper-alpha\" class=\"wp-block-list\">\n<li>Setting the tone and strategic plan of OGS as advised by the Executive Board.<\/li>\n\n\n\n<li>Presiding over all meetings of the organization.<\/li>\n\n\n\n<li>Calling emergency meetings, pursuant to Article XV, Section 4.<\/li>\n\n\n\n<li>Overseeing OGS initiatives.<\/li>\n\n\n\n<li>Providing leadership to the organization.<\/li>\n\n\n\n<li>Maintaining strong relationships with the Executive Board and OGS members.<\/li>\n\n\n\n<li>Ensuring that OGS operates in accordance with this Constitution and all governing documents.<\/li>\n\n\n\n<li>Working directly with the Advisor to ensure that OGS is operating within the expectations of the University.<\/li>\n\n\n\n<li>Acting as the chief spokesperson of the organization.<\/li>\n\n\n\n<li>Addressing the student body as circumstances dictate.<\/li>\n\n\n\n<li>Establishing and maintaining strong and effective relationships with the Graduate College and any relevant parties that exist in conjunction with the graduate student community.<\/li>\n<\/ol>\n\n\n\n<p><strong>Section 4:<\/strong> Duties of the Vice President shall include:<\/p>\n\n\n\n<ol style=\"list-style-type:upper-alpha\" class=\"wp-block-list\">\n<li>Serving as the chief advisor to the President and the Executive Board, especially on matters relating to university policies.<\/li>\n\n\n\n<li>Assisting the President with the fulfillment of their duties.<\/li>\n\n\n\n<li>Acting in place of the President in their absence.<\/li>\n\n\n\n<li>Presiding over general body meetings in concert with the President.<\/li>\n\n\n\n<li>Ensuring that the appropriate parliamentary procedures and Robert\u2019s Rules of Order are followed during all meetings.<\/li>\n\n\n\n<li>Providing support and guidance for the development of OGS activities as planned by the Executive Board.<\/li>\n\n\n\n<li>Keeping up to date on major policy issues involving graduate students and higher education on a university, local, state, and national level.<\/li>\n\n\n\n<li>Working with the President to maintain strong working relationships with relevant parties on and off campus.<\/li>\n\n\n\n<li>Ensuring that OGS operates in accordance with this Constitution and all governing documents.<\/li>\n\n\n\n<li>Represent OGS during mandatory meetings for university organizations.<\/li>\n<\/ol>\n\n\n\n<p><strong>Section 5:<\/strong> Duties of the Secretary shall include:<\/p>\n\n\n\n<ol style=\"list-style-type:upper-alpha\" class=\"wp-block-list\">\n<li>Assisting the President in the preparation and distribution of meeting agendas.<\/li>\n\n\n\n<li>Working with the Treasurer to maintain detailed membership records.<\/li>\n\n\n\n<li>Keeping detailed minutes and attendance records for all meetings.<\/li>\n\n\n\n<li>Coordinating the press relations of the organization to include emails, newsletters, websites, social media, OGS listservs, flyer\/poster approval, promotion of meetings and events, timely dissemination of OGS information, and any other forms of OGS communication.<\/li>\n\n\n\n<li>Advising the Executive Board on all matters related to the communications and public relations of OGS.<\/li>\n\n\n\n<li>Ensuring that all changes of Executive Board members are reported to the Graduate College and other appropriate University officials.<\/li>\n\n\n\n<li>Maintaining the archive of all OGS documents.<\/li>\n<\/ol>\n\n\n\n<p><strong>Section 6:<\/strong> Duties of the Treasurer shall include:<\/p>\n\n\n\n<ol style=\"list-style-type:upper-alpha\" class=\"wp-block-list\">\n<li>Keeping accurate and precise records of all OGS financial transactions and funding.<\/li>\n\n\n\n<li>Meeting with the Advisor on a regular basis to review account balances and financial transactions.<\/li>\n\n\n\n<li>Preparing and presenting any and all budgets, financial budget requests\/appeals, and reports during Executive Board meetings.<\/li>\n\n\n\n<li>Advising the Executive Board on financial decisions associated with the organization.<\/li>\n\n\n\n<li>Working with the Executive Board to establish budgets for any special committees that are created.<\/li>\n\n\n\n<li>Maintaining detailed membership records, including the amount of dues collected from each member.<\/li>\n\n\n\n<li>Disbursing reimbursements as described in Article XVI.<\/li>\n\n\n\n<li>Exploring and maintaining external funding sources as appropriate.<\/li>\n\n\n\n<li>Presiding over any and all OGS fundraising initiatives and endeavors.<\/li>\n<\/ol>\n\n\n\n<p><strong>Section 7:<\/strong> Duties of the Student-Faculty Liaison shall include:<\/p>\n\n\n\n<ol style=\"list-style-type:upper-alpha\" class=\"wp-block-list\">\n<li>Acting as the liaison between the General Body and the University.<\/li>\n\n\n\n<li>Attending and representing OGS during Graduate Student Advisory Council meetings.<\/li>\n\n\n\n<li>Presenting recommendations to the Graduate College and University administrators regarding policies that impact the welfare of Hampton University graduate students.<\/li>\n\n\n\n<li>Communicating on behalf of all graduate students to university administrators, faculty, staff, and other external bodies.<\/li>\n\n\n\n<li>Interacting regularly with departmental chairs and graduate student delegates.<\/li>\n\n\n\n<li>Ensuring adequate representation of all graduate departments during general body meetings.<\/li>\n<\/ol>\n\n\n\n<p><strong>Section 8:<\/strong> Duties of the Professional and Social Development Chair shall include:<\/p>\n\n\n\n<ol style=\"list-style-type:upper-alpha\" class=\"wp-block-list\">\n<li>Advising and assisting the Executive Board on all matters related to OGS programs and events.<\/li>\n\n\n\n<li>Identifying and reporting relevant opportunities for academic, professional, and social development to the Executive Board and General Body members.<\/li>\n\n\n\n<li>Overseeing the development and execution of OGS events and activities.<\/li>\n\n\n\n<li>Coordinating interdisciplinary partnerships and networking events with local professionals and other graduate student organizations.<\/li>\n\n\n\n<li>Coordinating the efforts of special committees.<\/li>\n<\/ol>\n\n\n\n<p><strong>Section 9:<\/strong> Duties of the Community Engagement Chair shall include:<\/p>\n\n\n\n<ol style=\"list-style-type:upper-alpha\" class=\"wp-block-list\">\n<li>Fostering the interaction and formation of partnerships between OGS, the greater Hampton University community, and the surrounding Hampton and Newport News communities.<\/li>\n\n\n\n<li>Promoting volunteer and service opportunities within Hampton University and<\/li>\n\n\n\n<li>the local communities.<\/li>\n\n\n\n<li>Developing and executing volunteer and service opportunities.<\/li>\n\n\n\n<li>Encouraging organization-wide and campus-wide participation of various service opportunities.<\/li>\n\n\n\n<li>Coordinating the efforts of special committees.<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading has-medium-font-size\">ARTICLE IX: EXECUTIVE BOARD ELECTIONS<\/h2>\n\n\n\n<p><strong>Section 1:<\/strong> Elections shall be held annually for all Executive Board positions.<\/p>\n\n\n\n<p><strong>Section 2:<\/strong> All Executive Board members shall be elected no later than April 1 and will serve a term of June 1 \u2013 May 31 of the following academic year. The time between elections and May 31 shall serve as a transition period for new Executive Board members, where exiting Executive Board members are expected to contribute to the training and transitioning of the newly elected Executive Board.<\/p>\n\n\n\n<p><strong>Section 3:<\/strong> All members of the Executive Board may not serve more than two (2) consecutive full terms in the same positions. Consent shall be given by the Advisor and the Graduate College if outgoing Executive Board members wish to run for election for the same position beyond their term limits.<\/p>\n\n\n\n<p><strong>Section 4:<\/strong> Executive Board elections shall consist of the following three-step process: 1. nominations, 2. elections, and 3. run-off elections (if necessary).<\/p>\n\n\n\n<ol style=\"list-style-type:upper-alpha\" class=\"wp-block-list\">\n<li>Nominations: Nominations will be held in-person and electronically prior to the scheduled date of elections. Anyone from the General Body may nominate a person from the Membership Body, or a person from the General Body who has joined the organization\u2019s Membership Body any time prior to the date of officer elections, for any Executive Board position. Nominations will only be accepted during the general body meeting or via electronic absentee nominations sent prior to elections. Candidates can be nominated for no more than two (2) positions, and candidates may nominate themselves for a position if they are not nominated by another General Body member.<\/li>\n\n\n\n<li>Elections: Elections will consist of each candidate sharing a speech for up to five (5) minutes, followed by up to three (3) minutes of questions and answers from OGS members. Only the Membership Body present during elections shall cast a vote, and only these votes shall count towards the simple majority necessary for election to office. The order of elections shall be as follows: President, Vice President, Secretary, Treasurer, Student-Faculty Liaison, Professional and Social Development Chair, and Community Engagement Chair.<\/li>\n\n\n\n<li>Run-off Elections: If no candidate receives a simple majority of the vote, a run-off election shall be held between two candidates receiving the most votes. During the run-off election, the candidate that receives the most votes of the Membership Body shall be elected to the Executive Board position. If a simple majority vote of the Membership body is not obtained, a simple majority vote of the existing Executive Board members shall determine the position.<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading has-medium-font-size\">ARTICLE X: REMOVAL AND VACANCIES OF ELECTED EXECUTIVE BOARD MEMBERS<\/h2>\n\n\n\n<p><strong>Section 1:<\/strong> Grounds for the removal and impeachment of elected Executive Board members include, but are not limited to, the following:<\/p>\n\n\n\n<ol style=\"list-style-type:upper-alpha\" class=\"wp-block-list\">\n<li>Failure to fulfill the duties and responsibilities of office.<\/li>\n\n\n\n<li>Misuse or abuse of OGS funds or property.<\/li>\n\n\n\n<li>Conduct that undermines the mission and purpose of OGS.<\/li>\n\n\n\n<li>Behavior or decisions in violation of the Hampton University Code of Conduct.<\/li>\n<\/ol>\n\n\n\n<p><strong>Section 2:<\/strong> An elected Executive Board member who fails to maintain the confidence of the organization and its members shall receive written notice of the charges and shall have an opportunity to be heard before the Graduate College and the Executive Board. All investigation(s) and initial hearings shall be conducted by the Graduate College and the Executive Board.<\/p>\n\n\n\n<p><strong>Section 3:<\/strong> In the event that an Executive Board member is judged to be deficient in his\/her duties (as decided by a unanimous agreement of the other Executive Board members and after review by the Graduate College), he or she may be removed from their position by a simple majority vote of the Executive Board. The Advisor shall oversee the impeachment process to ensure a fair and democratic process.<\/p>\n\n\n\n<p><strong>Section 4:<\/strong> If removed, the Executive Board member shall immediately forfeit all the duties and powers given by the position. An individual removed from an Executive Board position shall be ineligible for re-election to any position within OGS for one (1) academic year.<\/p>\n\n\n\n<p><strong>Section 5:<\/strong> If an Executive Board position shall become vacant by any circumstance, the duties of the vacant position shall be temporarily assumed by the Executive Board member next in the line of succession. If the Executive Board member next-in-line accepts, that person shall carry out both the duties of their original position and the duties of the vacant position. If the Executive Board member next in-line shall refuse, the responsibilities of the vacant position shall be temporarily assumed and shared by all Executive Board members.<\/p>\n\n\n\n<p><strong>Section 6:<\/strong> Replacing Impeached or Vacant Executive Board Positions:<\/p>\n\n\n\n<ol style=\"list-style-type:upper-alpha\" class=\"wp-block-list\">\n<li>The filling of an office vacated by impeachment or resignation shall be conducted by a special election held in the manner of elections as defined in Article IX, Section 4.<\/li>\n\n\n\n<li>Any vacant position must be filled within thirty (30) days after the impeachment or resignation.<\/li>\n\n\n\n<li>In the case of a vacancy for the President, the Vice President shall be appointed President, and a replacement for the Vice President shall be elected.<\/li>\n\n\n\n<li>The incoming Executive Board member, filling a vacancy in the middle of the academic year, shall only serve until the end of the current Executive Board term.<\/li>\n\n\n\n<li>If a position becomes vacant while the remaining period for the current Executive Board term is less than thirty (30) days, the position may remain vacant until filled during Executive Board elections for the following year.<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading has-medium-font-size\">ARTICLE XI: SPECIAL COMMITTEES<\/h2>\n\n\n\n<p><strong>Section 1:<\/strong> Special committees may be formed for pertinent programming and advocacy initiatives at the discretion of the Executive Board.<\/p>\n\n\n\n<p><strong>Section 2:<\/strong> The Professional and Social Development Chair and Community Engagement Chair shall serve as the chairpersons of any special committees formed within OGS.<\/p>\n\n\n\n<p><strong>Section 3:<\/strong> Committee membership is open to all General Body members.<\/p>\n\n\n\n<p><strong>Section 4:<\/strong> Special committees shall exist until the end of each academic semester, excluding summer semesters. At the start of each academic semester, the necessity to continue a special committee shall be determined by the Executive Board. All special committees shall be fully dissolved at the close of each academic year.<\/p>\n\n\n\n<p><strong>Section 5:<\/strong> Special committees shall perform their functions and duties in accordance with this Constitution.<\/p>\n\n\n\n<p><strong>Section 6:<\/strong> All special committees shall be subordinate to the Executive Board itself.<\/p>\n\n\n\n<p><strong>Section 7:<\/strong> Special committees shall report to the Executive Board on their progress and on any committee meeting proceedings. All outcomes and deliberations of special committees shall be subjected to review, confirmation, referral, and veto by the Executive Board.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-medium-font-size\">ARTICLE XII: ADVISOR<\/h2>\n\n\n\n<p><strong>Section 1:<\/strong> OGS shall have no more than one (1) advisor, and such a person will be appointed by the Graduate College.<\/p>\n\n\n\n<p><strong>Section 2:<\/strong> The Advisor must be a full-time faculty member, staff member, or administrator at Hampton University.<\/p>\n\n\n\n<p><strong>Section 3:<\/strong> The Graduate College Counselor shall serve as the appointed Advisor for OGS.<\/p>\n\n\n\n<p><strong>Section 4:<\/strong> The responsibilities and duties of the Advisor shall include the following:<\/p>\n\n\n\n<ol style=\"list-style-type:upper-alpha\" class=\"wp-block-list\">\n<li>Meeting with the Executive Board and the Graduate Student Advisory Council on a regular basis.<\/li>\n\n\n\n<li>Maintaining active involvement in OGS meetings, activities, and events.<\/li>\n\n\n\n<li>Keeping abreast of OGS issues and intentions.<\/li>\n\n\n\n<li>Meeting with the Treasurer on a regular basis to review account balances and financial transactions.<\/li>\n\n\n\n<li>Assisting with the implementation of an Executive Board transition program.<\/li>\n\n\n\n<li>Rendering support and guidance to the Executive Board, Graduate Student Advisory Council, and any respective committees associated with OGS.<\/li>\n\n\n\n<li>Providing information from the Graduate College to OGS and its affiliates.<\/li>\n\n\n\n<li>Assisting in the dissemination of any requests or information from OGS through the proper channels at Hampton University.<\/li>\n<\/ol>\n\n\n\n<p><strong>Section 5:<\/strong> The Advisor shall be an ex-officio member of OGS, and as such, shall not have voting rights.<\/p>\n\n\n\n<p><strong>Section 6:<\/strong> The Advisor shall have veto power over any decision made by OGS which is in direct violation of Hampton University guidelines and policies. This authority shall be used primarily in circumstances where the Executive Board and\/or Graduate Student Advisory Council violate Hampton University guidelines and policies.<\/p>\n\n\n\n<p><strong>Section 7:<\/strong> If a new Advisor must be chosen before the fulfillment of any academic year, the dean of Graduate College will collaborate with the Executive Board to appoint a new advisor.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-medium-font-size\">ARTICLE XIII: MEETINGS<\/h2>\n\n\n\n<p><strong>Section 1:<\/strong> Meetings of the Executive Board shall:<\/p>\n\n\n\n<ol style=\"list-style-type:upper-alpha\" class=\"wp-block-list\">\n<li>Be presided over by the President of the organization.<\/li>\n\n\n\n<li>Be attended regularly by all members of the Executive Board.<\/li>\n\n\n\n<li>Be held every two weeks during the fall and spring semesters, excluding times in which the University designates as academic breaks.<\/li>\n\n\n\n<li>Contain the approved minutes from the previous Executive Board meeting.<\/li>\n\n\n\n<li>Contain officer reports from each of the Executive Board members regarding the progress of their respective initiatives.<\/li>\n\n\n\n<li>Serve as a forum where the agendas for General Body Meetings are finalized.<\/li>\n\n\n\n<li>Have at least two-thirds of the Executive Board present for voting matters.<\/li>\n<\/ol>\n\n\n\n<p><strong>Section 2:<\/strong> General Body Meetings shall:<\/p>\n\n\n\n<ol style=\"list-style-type:upper-alpha\" class=\"wp-block-list\">\n<li>Be held once a month during the fall and spring semesters, excluding the summer months and times in which the University designates academic breaks.<\/li>\n\n\n\n<li>Be scheduled for a set meeting date and time each semester as determined by the Executive Board.<\/li>\n\n\n\n<li>Be communicated to all graduate students no less than five (5) days before each meeting.<\/li>\n\n\n\n<li>Follow a predetermined agenda as determined by the Executive Board, prepared by the Secretary, and made available to attendees on the day of the meeting.<\/li>\n\n\n\n<li>Be open to attendance by the General Body and Membership Body of OGS.<\/li>\n\n\n\n<li>Serve as a forum to discuss and address matters and concerns that impact Hampton University graduate students.<\/li>\n\n\n\n<li>Serve as the venue to inform graduate students of OGS initiatives, activities, events, and progress.<\/li>\n\n\n\n<li>Serve as a forum for the Membership Body to present and vote on proposed amendments, resolutions, and other policies relative to OGS. To vote, two-thirds of the Membership Body must be present during the meeting.<\/li>\n\n\n\n<li>Be conducted using parliamentary procedure and Robert&#8217;s Rules of Order as a guide for meeting proceedings.<\/li>\n<\/ol>\n\n\n\n<p><strong>Section 4:<\/strong> Emergency Executive Board and General Body Meetings shall:<\/p>\n\n\n\n<ol style=\"list-style-type:upper-alpha\" class=\"wp-block-list\">\n<li>Be called into session by the President of the organization and agreed upon by a simple majority of the Executive Board.<\/li>\n\n\n\n<li>Have at least two-thirds of the Executive Board present to conduct the emergency business for Executive Board meetings.<\/li>\n\n\n\n<li>Be communicated to all graduate students at least 48 hours prior to an emergency general body meeting.<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading has-medium-font-size\">ARTICLE XIV: DISBURSEMENT OF FUNDS<\/h2>\n\n\n\n<p><strong>Section 1:<\/strong> All disbursements of funds must be approved by the Treasurer and the Advisor.<\/p>\n\n\n\n<p><strong>Section 2:<\/strong> Any committees, to include but not limited to meeting, service, project, advocacy, activity, or event committees, that are formed through OGS must submit a budget proposal for the approval and disbursement of funds over $100. The proposals must be approved by the Treasurer and the Advisor.<\/p>\n\n\n\n<p><strong>Section 3:<\/strong> Reimbursement for OGS-related expenditures will only be accepted for Executive Board and General Body members who have retained an original, itemized receipt and a description of the expense(s) incurred.<\/p>\n\n\n\n<p><strong>Section 4:<\/strong> Any expenditure in excess of $200 must be approved by a majority of the Executive Board.<\/p>\n\n\n\n<p><strong>Section 5:<\/strong> All financial transactions of OGS will be managed by the Treasurer and the Advisor through the established OGS accounting system, as stipulated by the Graduate College and Hampton University.<\/p>\n\n\n\n<p><strong>Section 6:<\/strong> Only the Executive Board and the Advisor shall have the ability to charge expenses, along with depositing and withdrawing funds, for organizational purposes to the OGS account.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-medium-font-size\">ARTICLE XV: AMENDMENTS AND REVISIONS<\/h2>\n\n\n\n<p><strong>Section 1:<\/strong> Amendments and revisions to this Constitution may be proposed at any time by any person within the Executive Board and the Membership Body of OGS.<\/p>\n\n\n\n<p><strong>Section 2:<\/strong> For an amendment or revision to be considered, an individual within the Membership Body should bring their proposed amendment\/revision to the attention of the Executive Board in the form of a proposal, petition, or formal letter.<\/p>\n\n\n\n<p><strong>Section 3:<\/strong> Proposed amendments or revisions must be submitted to the Executive Board no later than seven (7) days before the next general body meeting.<\/p>\n\n\n\n<p><strong>Section 4:<\/strong> Proposed amendments or revisions must be presented and circulated throughout the Membership Body no later than three (3) days, or a minimum of seventy-two (72) clock hours, prior to the general body meeting in which the amendment(s)\/revision(s) shall be discussed.<\/p>\n\n\n\n<p><strong>Section 5:<\/strong> The Executive Board will bring the proposed amendment(s)\/revision(s) before the Membership Body during the subsequent general body meeting. During the general body meeting, the proposed amendment(s)\/revision(s) require a two-thirds vote of the Membership Body before approval and inclusion into this Constitution.<\/p>\n\n\n\n<p><strong>Section 6:<\/strong> If two-thirds of the Membership Body present for the general body meeting vote in favor of the proposed amendment(s) or revision(s), the amendment(s)\/revision(s) will be incorporated into this Constitution and take effect the semester in which the amendment(s)\/revision(s) is\/are approved. If the proposed amendment(s) or revision(s) is\/are found to conflict with corresponding parts of this Constitution, the amendment(s)\/revision(s) will take effect immediately upon the resolution of the conflict.<\/p>\n\n\n\n<p><strong>Section 7:<\/strong> The Executive Board and Advisor will be responsible for taking necessary steps to amend or revise this Constitution.<\/p>\n\n\n\n<p><strong>Section 8:<\/strong> All statutes, rules, and policies that are in effect at the time of ratification of the amendment(s)\/revision(s) and are not incoherent with the amendment(s)\/revision(s) shall remain valid and binding until revised in accordance with the new amendment(s)\/revision(s).<\/p>\n\n\n\n<p><strong>Section 9:<\/strong> All amendments or revision(s) must be submitted to the Graduate College and the appropriate University officials for review and approval before taking effect.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-medium-font-size\">ARTICLE XVI: RESOLUTIONS<\/h2>\n\n\n\n<p><strong>Section 1:<\/strong> Individuals or groups wishing to propose some course of action or bring to the attention of OGS an issue affecting the graduate student community may bring forth resolutions during the monthly general body meetings. Resolutions, letters, or more informal writings of solutions may be submitted by any graduate student, regardless of OGS membership status.<\/p>\n\n\n\n<p><strong>Section 2:<\/strong> The Protocol for submitting resolutions is as follows:<\/p>\n\n\n\n<ol style=\"list-style-type:upper-alpha\" class=\"wp-block-list\">\n<li>The completed resolution must be submitted to the Vice President of the OGS at least three (3) days prior to the general body meeting at which it will be presented so that it may be added to the agenda.<\/li>\n\n\n\n<li>During the general body meeting, the resolution is to be presented by the person who submitted it. This person may use outside speakers or presenters to aid in his\/her presentation, but total presentation shall not exceed 5 minutes.<\/li>\n\n\n\n<li>After the presentation time, the floor shall be opened to a discussion of the resolution, with the discussion proctored by the Vice President of OGS, who will allot a specific amount of time for discussion and who shall explain the protocol for the proceedings to all present. All parties present at the meeting must wait to be acknowledged by the Vice President before speaking.<\/li>\n\n\n\n<li>During the discussion, motions may be made to amend the resolution for clarity and content, with a majority vote by voting members to amend. All discussion time may be forfeited by a move to vote on the resolution with a majority of voting members in agreement.<\/li>\n\n\n\n<li>Following discussion, voting members will vote on the resolution. The passing of a resolution requires a two-thirds majority of voting members. Any resolution that is not passed may be resubmitted no sooner than thirty (30) days after its previous presentation.<\/li>\n<\/ol>\n\n\n\n<p><strong>Section 3:<\/strong> Resolutions passed by the OGS shall be forwarded to the Graduate College and any appropriate Hampton University offices, departments, or outlets.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-medium-font-size\">ARTICLE XVII: COMMUNICATIONS<\/h2>\n\n\n\n<p><strong>Section 1:<\/strong> Any publication, advertisement, promotional material, or social media content released by OGS must be approved by the Executive Board prior to production, posting, dissemination, or distribution.<\/p>\n\n\n\n<p><strong>Section 2:<\/strong> Publications, advertisements, promotional materials, or any social media content must adhere to all University policies, including those mandated by the Graduate College and the Division of Student Affairs for Hampton University graduate student organizations.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-medium-font-size\">ARTICLE XVIII: AFFILIATION WITH THE NATIONAL ASSOCIATION OF GRADUATE-PROFESSIONAL STUDENTS (NAGPS)<\/h2>\n\n\n\n<p><strong>Section 1:<\/strong> The Organization of Graduate Students may join and become affiliated with the National Association of Graduate-Professional Students (NAGPS), a national organization which \u201cconnects graduate and professional students across the United States to facilitate the sharing of information, resources, and best practices\u201d (NAGPS, 2017). Organizational membership within the National Association of Graduate-Professional Students spans from September 1 to August 31 of each academic year.<\/p>\n\n\n\n<p><strong>Section 2:<\/strong> When in conflict, Hampton University policy shall supersede the policy of the National Association of Graduate-Professional Students.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-medium-font-size\">ACKNOWLEDGEMENTS<\/h2>\n\n\n\n<p>The original version of this document was composed by Brittany G. Suggs, President, and Steven N. Buckner, Vice President, for the organization during the 2016-2017 academic year. The task of revising and reviewing this Constitution in its range, depth, and complexity is such that any degree of its satisfactory accomplishment would have been impossible without the support and collaborative assistance from the 2016-2017 OGS Executive Board and the Graduate College.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>PREAMBLE We the graduate students of Hampton University, in order to establish representation in the University, ensure the interests and welfare of the graduate student community, promote graduate student development, encourage interdisciplinary engagement, while fostering relationships and partnerships within the local community, do hereby state the constitutional framework for the Organization of Graduate Students at [&hellip;]<\/p>\n","protected":false},"author":232,"featured_media":4811,"parent":4441,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"inline_featured_image":false,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-4514","page","type-page","status-publish","has-post-thumbnail","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.4 - 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