Reporting Outside Scholarships or Assistance. You are required to report any outside scholarships, grants, or other financial assistance you expect to receive during the 2026–2027 academic year to the Financial Aid Office immediately. Failure to report outside assistance may result in a reduction, adjustment, or cancellation of your financial aid award.

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Federal and State Funding Federal and state funds (if included in your award) are contingent upon the university’s receipt of those funds from the appropriate government agencies.

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Scholarship Renewal Requirements To maintain eligibility for renewal: • Merit Scholarships: o Must maintain full-time enrollment o Must earn a minimum 3.0 cumulative GPA at the end of the Spring semester • Room Scholarships: o Must maintain full-time enrollment o Must earn a minimum 2.8 cumulative GPA • University (Full Ride) Scholarship: Must maintain full-time enrollment o Must earn a minimum 3.3 cumulative GPA

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Enrollment Status Requirements Your financial aid award is based on enrollment in at least 12 credit hours (full-time status) unless otherwise noted. If you enroll in fewer than 12 credit hours: • Your aid may be revised or canceled according to federal, state, and institutional guidelines. • You must also meet the university’s Satisfactory Academic Progress (SAP) requirements to continue receiving federal financial aid each year.

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Adjustments and Special Circumstances If your household financial situation changes significantly before August 1, please contact a Financial Aid Advisor to request instructions for submitting a Special Circumstances Petition. Please note: Funding is extremely limited. • Only federal aid programs may be used to supplement awards, and adjustments must comply with federal regulations.

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Payment of Financial Aid • Financial aid (including outside assistance) will be applied directly to your university account to cover outstanding charges. • Federal Work-Study funds are excluded and are paid directly to the student as wages. • If you are using outside scholarships or loan checks (federal or private), you may be required to endorse checks before credits or refunds are processed. If your award includes a Stafford Loan or Parent PLUS Loan, please be aware that these loans include an origination fee permitted by federal guidelines. Details regarding these fees are provided in your: • Master Promissory Note (MPN) • Notice of Guarantee and Disclosure Statement ________________________________________

E-Refund Program Students are strongly encouraged to enroll in the E-Refund Program to receive eligible refunds more quickly. For questions, please contact: Office of Student Business Services Phone: 757-727-5661

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Indirect Costs and Refund Timing Refund processing times may vary. Students should be prepared to cover any necessary expenses incurred before refunds are issued (if eligible). You are not required to borrow loans to cover these expenses.

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Virginia Tuition Assistance Grant (VTAG) Eligible Virginia residents must complete and submit the Virginia Tuition Assistance Grant (VTAG) application to the Financial Aid Office. Applications will be reviewed to determine eligibility.

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Reporting Changes You must immediately report any changes to: • Name • Address • Enrollment status Changes must be reported to the Office of the Registrar. Important: • Dropping credit hours may result in a financial aid adjustment. • Students who fully withdraw may be required to repay part or all of their financial aid.

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FAFSA Renewal Requirement Financial aid does not automatically renew each year. All students must submit a new FAFSA annually. You are encouraged to apply beginning October 1 each year. ________________________________________

Award Revisions or Cancellation The Financial Aid and Scholarship Office reserves the right to revise or cancel your award due to: • Underreported outside assistance • Conflicting financial aid • Changes in your Expected Family Contribution (EFC) • Changes in academic status • Conflicts with federal or institutional regulations Submission of false or misleading information may result in: • Immediate cancellation of aid • Referral to the U.S. Department of Education for possible prosecution Federal law also permits a financial aid officer to refuse to certify an application for aid, when appropriate. All such decisions must be documented and are not appealable to the U.S. Department of Education. ________________________________________

FERPA and Privacy Rights The Family Educational Rights and Privacy Act (FERPA) protects the privacy of student education records. Without your written consent, the Financial Aid Office cannot discuss your financial aid information with third parties — including parents not listed on your FAFSA. The university is committed to protecting your privacy rights in accordance with federal law. For more information, please visit the Financial Aid Office website under the “General Information” section.