Departments
Student Affairs
Hampton University
Wigwam Rm. 100
Hampton Virginia 23668
Event Planning

Welcome to the Event Planning page, we’re here to help you through all the steps of planning a successful event on campus. If you have any questions, please refer to the information below or contact us.
Steps to plan a successful event
- Submit a Triplicate Request for Room Reservation Form. All triplicate requests must be submitted at least three (3) weeks prior to event date.
- The person/organization requesting event is responsible for securing all signatures necessary on the triplicate form.
- Student Involvement & Leadership Events Administrator/Coordinator will receive and assist with completing contracts for DJ, lecturers, performers, inflatables, etc. based on the correct funding source.
- All Bake Sales, Bazaars, or Fund Raisers that include food sales must complete a permit application, and Submit to the City of Hampton Health Department 5-7 days prior to the event. The Hampton Temporary Food Sale or Distribution Permit can be obtained by visiting the City of Hampton Website.
- Finally, once all the above is complete, the Events Permit is approved and issued. All final set-up needs must be confirmed with either Mr. Deshawn Savedge, Building Services, and Media Productions.
Tips for Event Planning
- Plan Ahead: know the basics of your event before contacting anyone.
- Know who to contact and when they should be contacted.
- Fill out all necessary forms and build in some time for it to process. (at least three (3) weeks prior to event date)
- Read the policies and procedures for your event once it has been approved.
- Relay all the information, including policies, to your entire organization so every member is aware of the information.
Important Details:
- The Student Involvement & Leadership Office staff or designee reserves the right to attend the event.
- Each student organization must have Advisor present for the entirety of the event or the event will be cancelled.
- Failure to follow policies and/or procedure can result in the loss of privileges and benefits of being a student organization and/or can be referred to the Office of Student Affairs.