The Administrative Assistant will be in charge of carrying out day-to-day organizational tasks and facilitating efficient communication across the Department of English & Foreign Languages. S/he will support the Chair with various administrative and clerical tasks related to the day-to-day management and development of the Department.

The successful candidate reports to the Chair of the Department of English & Foreign Languages. Placement will not be until on or before August 16, 2024. 

Duties and Responsibilities

· Arrange staff meetings and scheduling appointments

· Manage office calendars, update databases, and complete general clerical work and recordkeeping tasks

· Write memos, correspondence, invoices, receipts, spreadsheets and other reports as needed

· Keep the office database and filing system up to date and organized

· Manage and order office supplies and work with vendors

· Assist with preparation and set-up of events organized by the Directors of the Writing Center, Film Studies, and Foreign Languages and special projects as designated by the Chair

· Serve as a liaison between the Department and various divisions/departments for matters relating to administrative, fiscal, operational, and personnel procedures

· Provide information and referrals

· Handle travel arrangements

· Prepare presentation and publicity materials including power point presentations and handouts

· Organize and keep inventory of all Department related marketing and resource materials

· Interface with repair personnel, vendors, delivery personnel, and equipment/service providers

· Prepare and compose routine reports

· Other duties as assigned by the Chair

Requirements

· High school diploma or equivalent and three years of clerical/secretarial experience and/or training; or equivalent combination of education and experience.

Qualifications

· Deliver strong customer service

· Perform tasks with the use of office equipment to include computers, copiers, facsimile, scanners, etc.

· Proficient in Microsoft Office (Excel, Outlook, Word, PowerPoint, etc) to include creating/maintaining documents/spreadsheets

· Prioritize, plan and organize multiple tasks and projects using organizational skills Work independently and as a member of a team; demonstrated initiative and sense of ownership for projects

· Proficient in written and oral communication and good interpersonal skills