Hampton University invites applications for a highly motivated individual to serve as the Administrative Assistant to the Vice President for Student Success and Enrollment Management. The Administrative Assistant will provide quality administrative support in a fast-paced environment. This position provides vital administrative and clerical support and will be responsible for responding to administrative inquiries, greeting visitors to the office, budgetary procurement of office supplies and Division-related travel arrangements. The successful candidate will be professional, customer service oriented, and skilled at multi-tasking.

Duties and Responsibilities

· Perform general clerical duties to include, but not limited to filing, faxing, copying, mailing, etc.

· Greet visitors and answer the multi-line telephone at the front desk courteously and professionally.

· Prepare travel, purchase requisition and reimbursement documents.

· Order office supplies and equipment.

· Set up and coordinate meetings.

· Compile, transcribe, and distribute minutes of meetings.

· Manage day-to-day communications for the Division.

· Compose letters and memorandums.

· Manage correspondence with students, parents, and other constituents.

· Assist with maintenance of office equipment such as copiers, printers, fax machine, shredder, etc.

· Type reports and other documents as needed.

· Assist with maintaining office records.

· Assist with managing the Vice President’s calendar and schedule.

· Assist with coordinating Division-related activities.

· Assist with copying and/or delivering documents to Office Services for printing.

· Assist with copying and/or delivering documents to academic offices within the main campus.

· Maintain the reception area in a neat and organized manner.

· Assist with special programs/events in the Division as needed.

· Perform other duties as assigned by the Executive Assistant and the Vice President.

Qualifications

· Must have a high school diploma or GED and previous professional experience.

· Must be proficient in Microsoft Office Suite of products including MS Word, Excel, Access, PowerPoint, and Outlook.

· Must have effective communication and organizational skills.

· Be flexible and work well either alone or as part of a team.

· Be high energy and have a commitment to accomplishment.

· Perform multiple tasks and work effectively under pressure.

· Possess strong interpersonal skills.

· Provide services and accurate information in a courteous and timely manner.