The Archives Manager reports to the Director of the Hampton University Museum and the Curator of Digital Archives. The AM is expected to be consistently approachable, cooperative, enthusiastic, and effectively respond to requests in a timely manner despite numerous competing requests. The individual should have good organizational, interpersonal, and decision-making skills to work effectively with patrons, staff, and visitors. The Archives Manager will assist the Curator of Digital Archives in all operations of the Archives to include processing archival and special collections in all formats, supervise and employ best practices for Work-study student supervision, including work planning, assignment, review, and evaluation and to manage all clerical duties for the Archives.
The individual is expected to have excellent communication skills and public service manner and has a thorough knowledge of archives operations.
Preferred Skills and Qualifications:
- Undergraduate degree in related field. Preferred: American Library Association-accredited Masters of Information or Library Science degree or equivalent. At least three years’ experience in archives, special collections, or similar, at least two of which have been supervisory of students or interns.
- Demonstrated experience managing archival and special collections in all formats, including accessioning and processing archival collections
- Demonstrated experience with preservation methods and procedures for archival materials in multiple formats
- Demonstrated experience with providing public, research, and outreach services for archival and special collections
- Experience interfacing with external stakeholders, including donors and community heritage organizations
- Demonstrated experience with the digitization of unique materials and born-digital archival and special collections materials, including digitization techniques and knowledge of digital formats, data management, and appropriate metadata schema
Responsibilities
- The Archives Manager oversees the overall workflow of the Archives’ service desk
- Works collaboratively with the Director of the Museum and the Curator of Digital Archives for collection development and preservation of a diverse, research-level collection comprised of digital and physical materials
- Promotes the Museum and Archives to the community
- Exemplifies the characteristics of a collaborative, innovative, and resilient work culture and models the appropriate behavior to create and maintain this work culture
- The Archives Manager reports to the Museum Director and the Curator of Digital Archives
Major Duties:
- Organizes and arranges archival and manuscript material in alphabetical, chronological or other appropriate orders
- Performs routine procedures to arrange for preservation of the materials
- Labels manuscripts folders and containers
- Compiles listings of materials in collections as appropriate
- Compiles, inputs and formats data on collection material and collection activities in manual and automated files
- Compiles statistics
- Arranges, sorts, files
- Performs clerical functions incidental to Archives activities
- All other duties as assigned
Office and administrative skills:
- Keyboards letters, memos, and other moderately complex material
- Enters and retrieves data from given sources on a personal computer
- Advises, screens and refers callers and visitors
Independent judgment:
- Established procedures/policies govern many work situations
- Occasional exercise of independent judgment or initiative
- Problems solved by using established procedures
- Occasional conflicting demands, time pressure, deadlines or emergencies.
- Regular sustained concentration
- Some physical effort or dexterity
Experience working with special collections/rare material. Experience working with special collections/rare material. Experience using Orbis, RLIN, OCLC, Past Perfect or other comparable bibliographic control systems. Experience in some conservation/preservation related functions for library or archival materials. Experience with MS Word, Excel, Access or similar PC-based word processing, spreadsheet and database management programs