The Registrar maintains and manages the collections of the Hampton University Museum; creates statistical reports, records for artworks, creates digital images and metadata; prepares packages for shipping;  assist Curator of Collections in moving objects safely from storage to exhibition spaces, ensuring proper handling; keeping records of legal ongoing paperwork  in the following formats (PastPerfect Data base as well as manual systems) to include: donors, incoming and outgoing loan contracts and performs other related duties as assigned. Direct report to the Director.

This is a grant-funded position. Continuation of the position is contingent upon the continuation of related grant funding.

Job Duties:

• Maintain Records and Database.  Oversee records related to artwork, artifacts and the archives and history of the collection.  Create and manage digital catalogs and data bases to track the status of the item.
• Acquisition and Cataloging:  Assist in acquiring new items for the museum’s collection and cataloging existing ones.  This involves documenting details, verifying provenance, and ensuring accurate records.
• Reports and Presentations. Prepare reports as requested by the Director or Curator of Collections to inform decision making and to educate staff and visitors.

Requirements:

• Proficiency with Windows based software including: Word, Access, Excel, Photoshop and Publisher.
• 2+ years of museum related experience in registration or collections management position with an emphasis in permanent collections.
• Working knowledge of professional museum standards, including: legal and ethical best practices in collections management; registration procedures for acquisitions, deaccessions and loans; fine arts insurance, risk management, documentation, art handling, and packing and shipping art; laws pertaining to NAGPRA and others related to repatriation.
• Working knowledge of collections management system database, preferably PASTPERFECT software.

Qualifications:

• Bachelor’s degree in art history, museum studies or related discipline OR 4 years of related experience. Preferred: Master’s degree in art history, museum studies, or related discipline.
• Knowledge of Windows based software including: Work, Access, Excel, Photoshop and Publisher.
• Experience working with collection management system databases, PASTPERFECT preferred.
• Good ability to analyze and resolve problems.
• Good oral and written communication skills and interpersonal skills.
• Flexibility to handle multiple requests simultaneously.
• Neat handwriting and ability to manage multiple levels of documentation with attention to detail.
• Good attention to detail and time management skills.
• Ability to walk and carry small and/or unusually shaped objects.  Ability to push, pull and navigate carts with heavy pieces of furniture through passageways with and/or without assistance.
• Ability to reach objects and supplies in high places, and climb and balance on ladders.  Ability to stoop, kneel, and crouch.  Ability to lift and push or pull up to 50 lbs.
• Availability to work required evenings and/or weekends for special events and installations.