The Administrative Assistant will coordinate clerical and programmatic activities of the Hampton University Pre-Health program. The suitable candidate will be responsible for basic customer service responsibilities, record keeping, and data reporting.

Job Duties:

· Answering phones

· Maintaining meeting schedules and updating the master calendar

· Maintaining office policies and procedures

· Planning and coordinating meetings

· Writing minutes and meeting summaries

· Writing reports

· Writing and distributing emails, correspondence, memos, letters, and faxes

· Maintaining updated contact list

· Requesting supplies and office equipment

· Filing forms and documents

· Keep accurate records of invoices, receipts, and expense reports

· Administering and collating feedback surveys

Qualifications:  

• The candidate should have a minimum of a high school diploma or GED.
• Well-rounded in writing, math, and computer skills.
• Post-secondary education or training in office procedures, business management, and accounting will be an advantage.
• Possess good interpersonal and technical skills to perform the duties of this position efficiently, share accurate information, and help the Hampton University Pre-Health team meet goals of supporting students’ aspirations

Requirements: 

· Proficiency in Microsoft Office (especially PowerPoint, Word, Excel)

· Excellent written and verbal communication

· Strong organizational skills

· Problem-solving skills

· Flexibility

· Excellent time management skills

· Ability to prioritize work

· Attention to detail

· Resourcefulness