Rich in history, steeped in tradition, Hampton University is a dynamic, progressive institution of higher education, providing a broad range of technical, liberal arts, and graduate degree programs. In addition to being one of the top historically black universities in the world, Hampton University is a tightly-knit community of learners and educators, representing 49 states and 35 territories and nations. The Department of English and Foreign Languages at Hampton University, which houses the BA in English, with concentrations in Creative Writing; Film Studies, and Arts as well as a 5th year Master in Teaching, is seeking to fill the position of Administrative Assistant.

The Administrative Assistant will be in charge of carrying out day-to-day organizational tasks and facilitating efficient communication across the Department of English & Foreign Languages. S/he will support the Chair with various administrative and clerical tasks related to the day-to-day management and development of the Department.

The successful candidate reports to the Chair of the Department of English & Foreign Languages.

Duties and Responsibilities

· Arrange staff meetings and scheduling appointments

· Manage office calendars, update databases, and complete general clerical work and recordkeeping tasks

· Write memos, correspondence, invoices, receipts, spreadsheets and other reports as needed

· Keep the office database and filing system up to date and organized

· Manage and order office supplies and work with vendors

· Assist with preparation and set-up of events organized by the Directors of the Writing Center, Film Studies, and Foreign Languages and special projects as designated by the Chair

· Serve as a liaison between the Department and various divisions/departments for matters relating to administrative, fiscal, operational, and personnel procedures

· Provide information and referrals

· Handle travel arrangements

· Prepare presentation and publicity materials including power point presentations and handouts

· Organize and keep inventory of all Department related marketing and resource materials

· Interface with repair personnel, vendors, delivery personnel, and equipment/service providers

· Prepare and compose routine reports

· Other duties as assigned by the Chair

Requirements

· High school diploma or equivalent and three years of clerical/secretarial experience and/or training; or equivalent combination of education and experience.

Qualifications

· Deliver strong customer service

· Perform tasks with the use of office equipment to include computers, copiers, facsimile, scanners, etc.

· Proficient in Microsoft Office (Excel, Outlook, Word, PowerPoint, etc) to include creating/maintaining documents/spreadsheets

· Prioritize, plan and organize multiple tasks and projects using organizational skills Work independently and as a member of a team; demonstrated initiative and sense of ownership for projects

· Proficient in written and oral communication and good interpersonal skills