The Administrative Assistant will provide administrative and secretarial support to the for the Schol of Religion (HU-SOR) and Office of Chaplaincy and Religious Life (OCARL). The successful candidate reports to the University Chaplain & Dean of the School of Religion.

Job Duties:

The duties and responsibilities listed below are representative of the knowledge, skill, and abilities required for a seamless transition into this position.  The successful candidate will be expect to:

• Perform general office tasks including answering the phone, scheduling meetings/calendar events, greeting visitors, file paperwork, maintain databases and records, update bulletin boards, and assist students, faculty and staff.
• Order and maintain office stationary supplies and inventory, copier/printer ink and paper, computer laboratory equipment monitors, printers and personal computer stations.
• Prepare and track purchase order requisitions, invoices, and other documents related to the HUSOR and OCARL budgets. Use Excel or other software to prepare budgetary spreadsheets.
• Prepare reports, memos, letters, financial statements and other documents, using word processing and/or spreadsheet software.
• Communicate with staff in other departments to ensure effective and efficient processing of office documents.
• Schedule and reserve the use of facilities for the Memorial Chapel activities and events.
• Pick-up, copy and deliver documents to appropriate offices on campus.
• Report Clarke Hall and Memorial Chapel facility maintenance issues and track completed jobs.
• Provide administrative and secretarial support for all department activities and events to include Sunday Services, the HU Ministers’ Conference, Campus Ministry functions and the School of Religion.
• Performs other duties as assigned for the betterment of the religious services to Hampton University and the community at-large.

Qualifications:  

• Preferred associates degree with administrative and secretarial experience.
• Some college and 3-years of administrative and secretarial experience and or certification training, or an equivalent combination of education and experience.
• Skilled in the use of Microsoft Office Suite and Apple Applications

Requirements: 

• Must possess professional interpersonal and organizational skills.
• Must possess strong verbal and written communication skills while interacting with a diverse population of constituencies to include Leadership Fellows, students, faculty, staff, administration and the public.
• Maintain confidentiality, discretion and professionalism at all times.