Departments
Trucking Services
The Trucking Services Department is utilized for moves, transfers and disposals. To initiate a move, transfer or disposal, the University Transfer and Disposal Form must be completed and emailed to inventory@hamptonu.edu and cc Truckingservices@hamptonu.edu. Once asset control approves, the move, transfer or disposal will be scheduled. No university assets can be moved, transferred or disposed of without approval from the asset management team, which reports to AVP Hazel Thomas.
Telecommunications
The telecommunications department handles the University switchboard, campus landline telephones, and any and all campus telecommunications needs. To initiate a request, email telecomm@hamptonu.edu.
Food Service (Thompson Hospitality)
Thompson Hospitality is our campus food service provider. For any and all general food service-related matters including, but not limited to, Holly Tree Faculty Dining, the Student Dining Facility, The Student Center Food Court, Catering, Concessions, commuter meal plan information, dietary restrictions, etc. contact hucatering@hamptonu.edu or Mr. Erik Robinson. Thompson Hospitality also has a campus website: hu-thscampusdining.com
Catering Approvals
To initiate a catering request, kindly email cateringapproval@hamptonu.edu at least five business days in advance (preferably ten business days). The subject line should clearly state “(Name of Department) CATERING REQUEST” for efficient processing.
Every request is invaluable to us, and our review process focuses on the following key aspects:
- Background information regarding the event (Conference, department/division meeting, student event, etc.): The more details you provide, the better we can understand your needs
- Is catering/food needed for this event
- Should the menu be scaled back to reduce costs?
- Will the event generate revenue (Summer Conference, potential donor, funding opportunity, etc.)?
- Is the vent being funded via grant or external entity
The Auxiliary Enterprises team will promptly review each request, taking into consideration the provided information. You can expect a response to your department within two business days, ensuring a swift and efficient process.
Special Events
Any and all events that require and external food vendor, food truck, etc. must be approved by Auxiliary Enterprises. To initiate approval, please email cateringapproval@hamptonu.edu at least ten business days prior to the event, and provide the following:
Full Name
Contact Number and Email Address
Website (if applicable)
Full menu to be offered
DBA
Certificate of Insurance
Business License
Food Permit
Any and all events that will require alcohol, must also be approved through Auxiliary Enterprises. To initiate approval, please email cateringapproval@hamptonu.edu and provide the following:
- Background information regarding the event (Conference, fundraiser, event, etc.): The more details you provide, the better we can understand your needs.
- What type of alcohol will be served (beer, wine, spirits)?
- Who is providing the alcohol (external entity or will you need the University to purchase)?
- Who is the designated person who will be filing for ABC License/Permit?
Insurance Claims
Any and all property or asset damage should be reported to Auxiliary Enterprises immediately. Email any and all details to auxiliaryservices@hamptonu.edu. Please be as specific and detailed as possible, and be sure to include a phone number where you can be contacted both during and after business hours.
Campus Bookstore (Follett)
Follett is our campus bookstore vendor, and provides apparel/merchandise, text books, E-Books, and student/faculty regalia, etc. For general inquiries, please email 2030mgr@follett.com.
Mail Center
Our mail center handles both U.S. Mail and inter-campus mail. Mail is delivered on campus Monday thru Friday. The mail center is also open on Saturdays (but no deliveries on Saturdays). For general inquiries, please email Darlene.Robinson@hamptonu.edu or auxiliaryservices@hamptonu.edu.
University Dry Cleaners
The University has a professional dry cleaning and laundry service that is open to all faculty, staff, students as well as the surrounding community. It is open Monday – Saturday. For general inquiries, please email auxliaryservices@hamptonu.edu.
Residence Hall Furniture
Auxiliary Enterprises handles purchase, installation and repair of dorm room furniture. Any and all requests are submitted in StarRes by the Residence Hall Directors. Auxiliary Enterprises monitors StarRes daily and executes accordingly.
Residence Halls Pest Control
Auxiliary Enterprises uses an outside contractor (BugOut) for all residence halls pest issues. The information is reported in StarRes by the Residence Hall Directors.
Residence Halls Washers and Dryers
Auxiliary Enterprises handles the purchase, installation and repair of all residence halls washers and dryers. We utilize an outside contractor (Mr. Appliance). Any and all requests are submitted into StarRes by the Residence Hall Directors.