The Administrative Assistant is responsible for the daily oversight of the Graduate College office. The Administrative Assistant provides direct administrative support to the Dean of the Graduate College and supports the Graduate Counselor, Graduate Admissions Coordinator, and Graduate Admissions Counselor as directed by the Dean of the Graduate College.
Duties and Responsibilities:
- Ensure the Graduate College is open and ready for daily operation at 8:00 a.m.
- Access voice mail and email upon arrival and throughout the day, to make certain applicable action is taken in a timely manner.
- Provide front line customer service support in a professional and courteous manner via in person interactions, phone conversations, and email correspondence.
- Manage an effective and efficient filing system.
- Process internal and external forms/documents (i.e., travel, purchase orders, office supplies, etc.). Oversee all transactions to completion.
- Process incoming mail (date stamped and disseminate accordingly).
- Record minutes for Graduate Council and Graduate Enrollment Management meetings, prepare agendas, and disseminate meeting materials.
- Assist with Graduate College Day recruitment event/preparations.
- Assist with Graduate College social media and website updates.
- Assist in managing the Graduate College email account.
- Update the Graduate College Handbook as applicable.
- Assist with Graduate College commencement preparations.
- Manage the Dean’s calendar.
- Draft correspondence for the Dean’s review and approval.
- Disseminate correspondence on behalf of the Dean.
- Arrange and confirm meetings for the Dean.
- Respond to other duties as assigned by the Dean.