The Graduate Admissions Coordinator receives, processes, and manages admission applications for all main campus graduate programs. In addition, the Graduate Admissions Coordinator manages all inquiries from prospective M.A., M.S., and Ph.D. applicants and ensures quality and accuracy of data management to support the admissions and enrollment process. The Graduate Admissions Coordinator reports directly to the Dean of the Graduate College.
Duties and Responsibilities
- Maintain and update newly admitted student records using SLATE CRM, BANNER and ARGOS Web Viewer data management system.
- Maintain and track applicants’ progress throughout the application process to matriculation.
- Provide excellent customer service to prospective students through effective outreach and follow-up.
- Possess complete knowledge of FERPA requirements.
- Meet and communicate regularly with prospective graduate students and visitors.
- Maintain daily communication with Graduate Program Coordinators.
- Work closely with the Dean of the Graduate College to perform other duties as assigned.
- Interact with students, administration, faculty, and staff in a courteous and professional manner.
- Directly train and supervise Graduate College staff assigned to the admissions area.
- Represent the College of Graduate Studies at graduate fairs, conferences and other recruitment events both locally and nationally.
- Assist with the design and implementation of enrollment, communication, recruitment, and retention strategy.
- Facilitate presentations, trainings, or other workshops for prospective students or current faculty and staff related to graduate admissions.
- Serve as liaison between applicants and graduate program staff.
- Respond to student inquiries and counsel graduate students about application and admission policies/procedures.
- Review and evaluate applications.
- Compile and organize data for statistical surveys and reports for the Dean of the Graduate College.
- Required NAGAP membership – the Association for Graduate Enrollment Management.
- Required SLATE, BANNER, and ARGOS training.
Document History
Updated February 2026