Types of Separation from the University
Students enrolled in the Graduate College are generally required to maintain their official enrollment status with the university until their degree requirements are fulfilled. Certain conditions warrant a student’s separation from the university. Failure to enroll for any semester after the initial enrollment term constitutes an unofficial withdrawal and necessitates reapplication to the Graduate College. Outlined below are the categories of separation and the processes for reinstatement that are applicable to the Graduate College.
- Violations of Hampton University’s Standard of Conduct
All students are advised to secure a copy of the Official Student Handbook for an in-depth discussion of the Standards of Conduct. Please be reminded that the University reserves the right to take disciplinary measures compatible with its own best interest.
- Withdrawal/Leave of Absence
Official withdrawal as defined by the University means that the student ceases to attend all classes and is no longer considered enrolled in the University. Leave of absence is included within official withdrawal. Official withdrawal occurs after the student informs the Department Chair and Dean of the Graduate College of the intent to withdraw and completes the University Separation Form.
A student who withdraws before the end of the course drop period will have his/her entire semester registration record removed from the permanent record. Withdrawing after the end of the drop period, but before 4:00 p.m. on the last day of classes, results in a grape of “WP” or “WF” or each course of the student’s current registration; withdrawing after the last day of classes result in grades as earned for the term being recorded in the permanent record.
Unofficial withdrawal results when a student who is matriculated for a degree and is in good standing with the Graduate College does not enroll in a successive semester (excluding summer). Any student who leaves during a term without notifying the Graduate College and does not file a University Form is considered unofficially withdrawn.
A student who withdraws unofficially does not establish an official date of separation and consequently cannot be given a pro-rated tuition refund for which he/she otherwise may be eligible.
- Academic Dismissal
A student whose overall grade point average falls below 3.0 at the end of any term will be placed on academic probation and must raise this average to 3.0 by the time he or she completes nine (9) additional hours. A student who fails to comply with this requirement will be subject to dismissal from the degree program or from the Graduate College by the Graduate Council based on the recommendation of the department chair and/or graduate program coordinator.
The university reserves the right to terminate the registration of any student whose record falls below the academic standard acceptable to Hampton University. The department, with the concurrence of the Dean of the Graduate College, can recommend to the Graduate Council that a student be withdrawn from the degree program for unsatisfactory academic performance.
- Non-Academic Dismissal
The university reserves the right to terminate the registration of any student whose record falls below the non-academic standard acceptable to Hampton University as outlined in the Student Handbook and the Code of Conduct. The department, with the concurrence of the Dean of the Graduate College, can recommend to the Graduate Council that a student be withdrawn from the degree program for unsatisfactory non-academic performance, including misconduct as determined by the department, failure to meet required professional competencies, or other kinds of unsatisfactory non-academic performance.
- Continuous Enrollment Requirement
Students who leave without the prior approved Leave of Absence form will be dropped automatically from the program and must re-apply for admission in order to continue. Upon re-entry, the student will follow the catalog requirements at the time of re-entry. Courses completed prior to re-entry may not be accepted toward degree requirements.