Commencement Information
Registration
- Registration Fee of $100.00 (per session)
- Application Fee of $50.00 to accompany application (new students only)
- If applicable, an authorized military Tuition Assistance Form
- Clearance through the VA representative if utilizing VA Education Benefits
All students* must conference with their advisors prior to proceeding to HUNET (online registration), to obtain financial clearance, course approval and registration pin numbers.
*Students are asked to be aware of the courses they must register for prior to consulting with their advisors.
Undergraduate Advisors
Mr. Kevin Marrow, Academic Advisor – kevin.marrow@hamptonu.edu
Ms. Darla Paul-Dixon, Academic Advisor/Career and Retention Specialist – darla.pauldixon@hamptonu.edu
Any student who fails to complete registration during the designated dates prior to each term will be charged a $150.00 late registration fee in addition to the $100.00 regular registration fee.
This policy does not apply to those students registering for the first time.
Courses may be added or dropped during the ADD/DROP period, which occurs during the first week of classes for each session. A full refund will be given only if a completed Drop Form is submitted prior to 12:00 p.m. on the sixth (6th) day of the session.
Students may withdraw from a course after the add/drop Period, but before the final examination week. Tuition will NOT be refunded for a withdrawal.
All students must register for courses through HUNET.
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Policies
Hampton U Online enforces the academic policies and regulations of Hampton University and the Division of Continuing Studies. For Hampton University, these include the Release of Information Policy, the Academic Probation and Academic Dismissal policies, Learning Disabilities Documentation, and the Student Grievance Procedure, as printed in the General Information section of the Catalog. These also include the majority of policies listed in the Division of Continuing Studies section of Catalog. Specific policies and regulations that apply to Hampton U Online students are provided below for added emphasis.
Students must consult with their academic advisors to obtain their Personal Pin Number (PIN) and a Registration Advisement number in order to access the HUNET online registration system. Students must complete the online registration process in order to be officially enrolled in a course. This includes course schedule changes (adding or dropping a course or changing a course section number, etc.).
The official period in which courses may be added and/or dropped begins the first day of the session and ends on the fifth day of the session.
A student must complete and sign a Division of Continuing Studies “Add/Drop” Form. This form must be approved by the student’s academic advisor. Student must also drop the class online to finalize the drop process. The student is entitled to a full refund of tuition when a class is dropped in accordance with the instructions above.
A student must complete and sign a Division of Continuing Studies “Add/Drop” Form. This form must be approved by the student’s academic advisor. Student must also add the class online to complete the add process. The student will receive a statement of additional tuition due when a class is added except in a case where the student drops and adds classes of equal credit value.
A student must also process an Add/Drop Form when changing grade status, (e.g., audit, regular grading,) and must process an Add/Drop Form to receive the new choice of grading. All changes in grading status must be processed within the period designated for Add/Drop.
Once registered and the Add/Drop date has passed, students may withdraw from a course or courses up until the last day of classes prior to final examination week. No student may withdraw from a course during final examination week. Students who want to withdraw from a course or courses must obtain a withdrawal form from the Division of Continuing Studies, and must ensure that all required signatures appear on the form. Completed withdrawal forms must be submitted to the Division of Continuing Studies registrar’s office before the end of the academic session. Students will receive either a “WP” or a “WF”.
The withdrawal period begins at the close of the Add/Drop period and ends at the end of the 8th week of classes. Withdrawal means that the student will cease to attend class(es) and is no longer considered enrolled in that class or in those classes. A student must complete a Withdrawal Form and obtain the following approvals:
- Instructor
- Department Chairperson/Program Coordinator, or Advisor The student’s records will reflect a “WP” Withdrew Passing or “WF” Withdrew Failing entry for each course from which the student withdraws. Students cannot withdraw during final exam week. A student who withdraws from a class is not entitled to a refund.
Transfer credit can only be posted to the student’s record if the student is currently registered when the transaction is received in the Registrar’s Office, Division of Continuing Studies. The student is responsible for having an official transcript mailed to his or her academic advisor when the work has been completed.
Credit hours will be awarded for approved courses carrying a letter grade of “C” or better. No credit will be awarded for courses with grades of “C-” or less. The appropriately approved, posted transaction will appear on the student’s record when the current term is completed and the grades are processed. The cumulative grade point average of each student will be calculated on courses taken at Hampton University.
All credits earned at other institutions, including those earned by students seeking re-entry to the University, as well as those with approved permission to take courses at another institution, will be treated/classified as transfer credits. They may be used to reduce the number of hours required for graduation. However, they will not be used in calculating the cumulative grade point average.
Students whose cumulative averages are equal to or greater than the average for their tenure and who have met their financial obligations, and whose conduct is in keeping with the standards of membership in the university will be considered in good academic standing. Students in good academic standing
are entitled to continue registration and class attendance and are eligible to apply for a degree upon completion of the necessary requirements. Continued enrollment in the Division of Continuing Studies is a privilege, which will be granted as long as the student meets the following criteria:
- The student has maintained a cumulative average of 2.00 or better.
- The student is not in violation of the Academic Honesty Code.
- The student has fulfilled the attendance requirements for each course.
- The student has demonstrated significant personal growth in each course attempted.
- The student is not in violation of the University Code of Conduct.
Any student enrolled as a regular degree student who maintains the cumulative average required by regulations and is enrolled in at least twelve (12) semester hours of course work each semester shall be considered to be maintaining satisfactory progress toward a degree. As an exception, a student’s cumulative grade-point average may fall below 2.0, but not less than the minimum set forth below for the number of quality hours attempted during which time he or she shall be placed on academic probation. Failure to achieve the required minimum cumulative grade-point average in the following semester, the probationary student is subject to dismissal.
All students are expected to maintain their personal conduct in a manner above reproach. Therefore, a student is in jeopardy of severe disciplinary action for committing one of the following violations:
Cheating
A student is considered to be cheating if, in the opinion of the person administering the examination/test (written or oral), the student gives, seeks or receives aid during the process of the examination/test; buys, sells, steals, or otherwise possesses or transmits an examination/test without authorization; substitutes for another or permits substitution for himself during an examination/test; or allows others to conduct research or to prepare any work without advance authorization from the instructor. The prohibition includes (but is not limited to) commercial term paper companies and files of past papers.
Fabrication
A student must not intentionally falsify or invent any information or citation in an academic exercise.
Plagiarism
Plagiarism is defined as “taking and using as one’s own, the written ideas of another.” A student must not intentionally adopt or reproduce ideas, words, or statements of another person without acknowledgement. Students must give due credit to the originality of others and honestly pay their literary debts and acknowledge indebtedness:
- Whenever quoting another person’s actual words.
- Whenever using another person’s ideas, opinion, or theory.
- Whenever borrowing facts, statistics, or other illustrative
material – unless the information is common knowledge.
The maximum course load for a Hampton U Online student following the eight week session schedule is 6 semester hours per session (12 credit hours within a semester). Students following the 16 week semester schedule are allowed to take up to nine (9) credit hours. Only under compelling circumstances may a student, with the approval of his or her advisor and Dean, be granted an exception to this policy; however, such student must have at least a 3.5 GPA, or be a candidate for graduation. Exceptions will be on a case-by-case basis and advisors must show cause for this exception.
An academic warning notice is sent to the student if his or her semester grade point average is below 2.000, but his or her cumulative grade point average is 2.000 or higher. A student may be placed on probation or be dismissed without any other warning than a grade point average near or below 2.000.
Dismissal for academic deficiencies results when a student does not meet the minimum academic standard. A minimum cumulative grade point average of 2.000 is the standard, but there is a sliding scale standard rising to 2.000 at 63 semester hours attempted. The purpose of the rising sliding scale standard is to allow time for the insufficiently prepared student to make up deficiencies in academic preparation for college work. Students who maintain a cumulative grade point average at or just above 2.000 place themselves in jeopardy of being dismissed without any other warning any time their semester average drops below 2.000. Students who have been dismissed for academic deficiencies may not apply for admission to the Division of Continuing Studies until they have obtained and presented evidence of increased academic maturity. Academic courses taken at another institution to be presented as evidence of increased academic maturity should not be those previously attempted.
There is no appeal of a dismissal for academic deficiency if the student’s cumulative grade point average is below the minimum standards for continuance unless the student suspects an error in calculation of his or her grade point average, or the student has had a recent medical or other emergency that has prevented satisfactory completion of a course or courses. An appeal based upon suspected is calculation of one’s grade point average is addressed to the Registrar, Division of Continuing Studies.
The Writing Competency Examination measures the mastery of basic writing skills (English grammar, spelling, punctuation and ability to write a logical essay.) This examination is administered to all students who have accumulated at least 30 semester hours. The cost for taking the examination is $25.00. Students failing to successfully pass the Writing Competency Examination are required to re-take the examination during the next scheduled test date. Students failing the re-take examination will be required to enroll in a non-credit English 100 Fundamental Writing course. Successful completion of this examination is a graduation requirement.
The Comprehensive Examination measures the student’s mastery of key components of his/her academic major. This examination will be administered at the Division of Continuing Studies three times a year, once in the fall, spring and summer. The cost of the Comprehensive Examination is $50.00. Students are eligible to retake the examination at one month intervals if they receive an unsatisfactory score. There is no charge for the first retake of the examination. Successful completion of this examination is a graduation requirement.
Step One: Start at the Source of the Problem
- Schedule a conference with the instructor of the course.
- Be prepared to discuss issues of concern clearly. Do not speculate.
- Proceed to the next level of authority if the problem or concern is not resolved.
Step Two: Schedule a Conference With Academic Advisor
Complete the Student Complaint Form and submit to your Academic Advisor. Repeat b and c as stated in Step One.
Step Three: Schedule a Conference With the Administrative Head of The Department Or Academic Unit
Repeat b and c as stated in Step One.
Step Four: Schedule a Conference With Dean of the School
Repeat b and c as stated in Step One.
Step Five: Schedule a Meeting With Grievance Council of School
Repeat b and c as stated in Step One.
Step Six: Schedule a Conference With the Provost or Designee
NOTE:
If steps one through five have been omitted, the Provost will refer the case back to the step that was omitted.
Hampton University has policies which have been established to resolve student problems and issues in a fair and impartial manner. Our most important business is to help students learn while maintaining high academic and ethical standards. It is recommended that each learner “follows the counsel of those wise faculty members who have dedicated their lives to meeting the needs of students who are willing to take responsibility for their own education.” Student Grievance Policy: Hampton University Academic Catalog 2016-2018, page 25.
Hampton University works with the State Council of Higher Education for Virginia (SCHEV) to resolve distance learning complaints from students receiving their education under the auspices of the State Authorization Reciprocity Agreements (SARA). Students who have been unable to resolve their complaint through the resources provided by Hampton University can submit a student complaint form to SCHEV.
STUDENT IDENTITY VERIFICATION IN DISTANCE LEARNING POLICY
This policy applies to all credit-bearing distance learning courses and programs offered by Hampton U Online beginning with the application for admission and continuing through to a student’s graduation, transfer, or withdrawal from study.
The purpose of this policy is to ensure that Hampton U Online operates in compliance with the provisions of the United States Federal Higher Education Opportunity Act (HEOA), Public Law 110-315 concerning the verification of student identity in distance learning.
All credit-bearing courses and programs offered through distance learning methods must verify that the student who registers for a distance education course or program is the same student who participates in and completes the course or program and receives academic credit. One or more of the following methods must be used:
- A secure login and pass code;
- Proctored examinations; and/or
- New or emerging technologies and practices that are effective in verifying student
identification.
All methods of verifying student identity in distance learning must protect the privacy of student information. If any fees associated with the verification of student identity will be charged to students, they must be notified of these charges in writing at the time of registration or enrollment.
Personally identifiable information collected by the university may be used, at the discretion of the institution, as the basis for identity verification. For instance, a student requesting that their learning system password be reset may be asked to provide two or more pieces of information for comparison with data on file, or to come to the CIT Support Center in person with a photo ID or verification.
All users of the university’s learning management systems are responsible for maintaining the security of usernames, passwords and any other access credentials assigned. Access credentials may not be shared or given to anyone other than the user to whom they were assigned to for any reason. Users are responsible for any and all uses of their account. Users are responsible for changing passwords periodically to maintain security. Users are held responsible for knowledge of the information contained within the most recent University Catalog as well as the Student Handbook. Failure to read university guidelines, requirements and regulations will not exempt users from responsibility.
Students are responsible for providing complete and true information about themselves in any identity verification process.
Faculty teaching courses through distance education methods hold primary responsibility for ensuring that their individual courses comply with the provisions of this policy. Faculty are responsible for informing Hampton University, University College of any new technologies being used to verify student identity, so that published information on student privacy can be maintained appropriately, and so that that the university can coordinate resources and services efficiently. Because technology and personal accountability may not verify identity absolutely or ensure academic integrity completely, faculty are encouraged, when feasible and pedagogically sound, to design courses that employ assignments and evaluations unique to the course and that support academic integrity.
The Dean and directors of college-level units are responsible for ensuring that faculty are aware of this policy and comply with its provisions. Deans and directors are also responsible for ensuring that academic awards and degree programs within their units comply with the provisions of this policy.
The Office of the Provost is responsible for ensuring university-wide compliance with the provisions of this policy and that deans and directors are informed of any changes in a timely fashion. The Office of the Provost is responsible for publishing university-wide information on how identity verification processes protect student privacy. The Office of the Provost is also responsible for coordinating and promoting efficient use of university resources and services, and for ensuring that university level processes (e.g., admissions or registration) also remain in compliance with this policy.
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In accordance with the responsibilities outlined above, the Deans and directors of college-level units are expected to ensure that all faculty within their units remain in compliance with this policy. If necessary, the Provost may address non-compliance through performance reviews or other measures as appropriate.
